UK Business Address

Many entrepreneurs, wishing to improve the image of their business, acquire new shareholders, partners, investors and optimize the tax burden register companies in the United Kingdom. One of the mandatory details of British companies when registering them is a registered office address. It is needed not only for receiving letters and business correspondence, but primarily for keeping important documentation.  A territorially bound legal entity is necessary from a practical point of view: to make it possible for government authorities, partners to contact the management of this company.

A business address is the address used to show the location of your principal place of work. It is the place from which your activities are mainly carried out by the company, but it may not always be the same.

Such addresses are used to contact the company’s customers and suppliers. It is required in almost all business transactions such as:

  • Opening bank or trading accounts for a company or business
  • Registering a domain name for your business
  • Opening accounts with your vendors and suppliers
  • Receiving statements, invoices, payments and bills (which have already been mentioned)
  • Applying for legal contracts, licences and permits
  • Communicating with clients.
  • Passing on information about your company to other companies

Every English firm must provide a registered office address during the incorporation process and maintain it throughout the period of its existence for the reason already mentioned. The address of the registered office must be in the jurisdiction where the company itself is established (this may be UK, Scotland, Northern Ireland). Both residential and non-residential addresses are suitable for this purpose. But in order to protect confidentiality of individuals, many business owners prefer to use a commercial address, which will positively affect the company’s image in the eyes of future investors, consumers, etc. 

What about business and legal address?

A business address can be the same address as your registered office, but it can equally be in a different location. For a company that operates and has staff across the country, which is trying to attract customers from different parts of the country or different countries, it can be beneficial to have multiple business addresses for self-explanatory reasons. 

A business address and a legal address are one and the same, and their names can be used interchangeably.

A business address is primarily where you will conduct your business affairs from in terms of business meetings, gatherings and anything else. Unlike a registered address, all sorts of correspondence from suppliers, banks and customers can be sent to any of your business addresses. There are strict rules with registered addresses which stipulate that you can only have one address at any one time as other companies can see your address as this information is not withheld, so all companies need to know exactly which address they should receive important government documents at and it is up to the company to make sure that they check this mailing address to act on any request. It’s also to ensure that you and your employees don’t miss out on any important mail that could put you out of business, shareholders, investors, and anything else in the future. 

With a legal address, you can use that particular location for the sole purpose of advertising on your websites, business cards, emails and anything else you might need for your business. 

Similarly, in addition to a registered address, you can rent – just a business address from various office providers if you work from home or are a non-UK resident or want to be able to work anywhere without paying the high office rent for space that you will not use.

If you choose to rent a business address, you can get additional services to enhance your company’s professionalism and image, such as call forwarding so that customers calling your office number will be forwarded to a number of your choice. It is also possible to rent meeting rooms in your building so that you can hold any business meetings at the address you have advertised. It’s all real and it’s not done for a mountain of money, but for a justifiable amount of money and thanks to certain services.

A commercial business address has all the advantages a business needs, for example:

  • Provision of a genuine postal address
  • Offers of professional reputation
  • Privacy protection
  • Receiving mail and parcels from all couriers
  • Can be used for incorporation of LLC’s and other corporations
  • Needed to open a bank account 
  • You can choose from several options to receive your company or corporation address:
  • Virtual postal services
  • Private mail shops
  • Virtual office or business centre
  • Workplaces
  • Representation of your trade

A commercial business address allows you to use it to incorporate a Limited Liability Company (LLC) or corporation, which would normally require a physical address. Moreover, opening bank accounts will be several times easier since you are actually using a commercial address.

Using a commercial business address will give your new business a reputation as a serious company and will also show customers that you are a serious organisation with the most serious intentions in the market. This will lead to more trust from your customers (aka consumers) and increase the credibility of your start-up and business as a whole.

Why do companies buy business address services? Here are a few reasons why so many companies choose the business address service:

  • Avoiding public disclosure of your residential address. Because your registered business office address (and directors’ business address) is listed in a public register, you will be required to publicly disclose your personal address unless you purchase a registered address service – or if you have another address to take
  • Preventing unwanted visitors. A business where employees are involved in political work or controversial activities, such as animal testing or contaminating the environment with their production. In this case, directors will be particularly keen not to disclose their home address on public records as this sometimes becomes a threat to their lives.
  • Reputation. A prestigious company location – often a central London address – is very likely to give your business a sense of status as an influential company, which is sometimes quite important. For many of your company’s customers and suppliers, an address in the capital city, i.e. London, can increase the credibility of your brand and product, thereby boosting your business.
  • Useful for people who are not resident in the United Kingdom. The address of the company’s registered office must be in that state. For those who live outside but want to set up a British company, they must have a United Kingdom address to do so.
  • Make the actual existence of your office by setting up virtually. This way your clients will think you have an office when in fact you don’t, and you won’t be cleaning the premises or paying for them if you just have them sitting idle. 
  • If a businessman spends a lot of time away from home, it will be easier to use a business address service given that they will then have the assurance that all mail will be carefully handled, delivered and read. 

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