UK Confirmation Statement

What is a confirmation statement? A confirmation statement is a confirmation report in the United Kingdom (has a form called CS01) it was previously known as an annual return (form name AR01), but there is some difference which is that it reflects other data that needs to be filed with the register. Accessibly speaking, it is a report that contains accurate and up-to-date information about a company as of a certain date (in particular, this is about limited liability companies).

As already mentioned, the annual declaration has been replaced by the confirmation of the declaration. But what are the differences? The confirmation statement contains the same information as the annual return, but now includes information about “persons exercising significant control” for the Company House PSC Register.

Sometimes you may hear the affirmation statement referred to as CS01. This name is by the Companies House form that is used to file it. The Confirmation Statement, is the form that your company must send to Companies House each year, thus confirming absolutely all significant and opposite changes that have occurred in your company over the last year.

If you do not see the point in this report, it is still necessary to submit it, preferably on time. 

Failure to file supporting statements, annual returns or accounts is a criminal offence in the United Kingdom, in which case the directors or appointed members of the LLP can be personally fined in a criminal court. In turn, failure to pay a fine for failing to file statements on time with the relevant authorities may result in enforcement proceedings.

What happens if the confirmation statement is filed late with Companies House? Companies House gives limited liability companies as little as 14 days to file a confirmation statement, and it is every company’s annual goal. If you file too late, Companies House has the right and can strike the company out (in which case the campaign is closed, which effectively means that it ceases to exist) for not having received a confirmation statement.

As for filing the application. You must apply within 14 days after the end of the verification period, as already mentioned. For example, if the new company was incorporated on December 1, 2020. In that case, the company’s verification period would begin on December 1, 2020 and end on March 1, 2020.

But do not despair if you doubt your ability to submit your report on time, because it can be done in advance, that is, before the start of the verification period. For companies already in existence, the verification period begins the day after the filing of the last supporting statement and in turn ends exactly one year later, that is, after 12 months. The company may apply for confirmation ahead of time, but in this case a new verification period will begin, which also ends after 12 months.

It is worth noting one fact about Companies House. As the official registrar of companies in the UK, they operate in three separate countries: Northern Ireland, Scotland, England and Wales. The main duties of Companies House include verification and maintenance of all information about LLP and limited liability companies.

If you can’t figure out how to apply for confirmation, it’s easy to explain. You can apply for confirmation online on the Companies House website. To do this online, you will need a password and authentication code. If you don’t have them, you will need to register them to file online.

Before submitting a confirmation application, it is advisable to check all your company information, even be sure to do so. In it, you need to update your records, mostly any information that is outdated or incorrect. To make changes to the information about the company online you can help service WebFiling, which is directly linked to Companies House. In fact, on their official website, they recommend this service too. 

You should notify Companies House of the changes before confirming that your company information is up to date:

  • directors and company secretary 
  • persons with significant control in the company (you may often see the abbreviation – PSC)

the address of the company’s registered office

There is also a column for changes you can make when submitting the confirmation statement. There is an additional information section on the affirmation application. You can fill it out if you have changes to the following items:

  • the company’s standard industry classification code (you can often hear this abbreviation – SIC)
  • company’s capital statement
  • trading status of stock
  • PSC register exemption
  • shareholder information

If nothing has changed that can be noted on the report, then you still need to file a confirmation statement, even if there were no changes to your company during the audit period. This report confirms that your company documents are up to date and the information Companies House keeps has not a single error.

As we mentioned about late filing, if you do, your company can be struck off the register, i.e. liquidated. However, if you are still late and this happens to you, don’t worry, it can be resolved. Reinstating the company is possible. To do this, you need to apply to the registry. When you reinstate a company to the registry, you can only file a paper CS01 form. When reinstating a company, you need to provide the filing date that was set before the company was struck off the registry. If you are unsure of the correct date, we strongly recommend that you contact the company registry, they provide this information.

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