UK Registered Office Address

Why is it necessary and how to make it?

If you have had thoughts of setting up a company in the United Kingdom, then after reading many different sources, you have come across such a sub-item as a registered office address. Companies that are set up in the United Kingdom are required to have a local registered office address. But how to get it? You will learn all about it by reading this article.

What is a “legal address”?

Many entrepreneurs, wishing to improve the image of their business, acquire new partners, optimize the tax burden or simply to make more profit, register companies in the United Kingdom. One of the obligatory points when setting up a British company is a registered address. It is necessary not only for receiving letters and other business correspondence, but also for keeping important documentation of the company, which is necessary for each organization in terms of existence, reporting and other things.  Territorial affiliation of a legal entity is necessary from a practical point of view: so that government agencies, counterparties and partners can contact the heads of this company.

An English firm must provide legal addresses in the process of company registration and maintain them for the entire period of its existence. The address of the registered office must be in the jurisdiction where the company itself is established ( United Kingdom, Scotland, Northern Ireland. Both residential and non-residential addresses are suitable for these purposes. But in order to protect the privacy of the individual, still insist on the registration and use of a commercial address.

Why do British companies need to register a legal address:

  • First and foremost, because the country’s laws require it. The Companies Act 2006 spells out such a requirement in order to be able to deliver and receive official government notices and other business correspondence, but how can you do that without a registered address? 
  • Having a firm’s official address on the public Registry of Companies reinforces the United Kingdom’s reputation as a country with transparent corporate rules, and the businessmen who adhere to that.
  • The company office at the official address should keep the firm’s registers, publicly available for possible inspection (as of 2016, it is possible to keep records at the Companies Registry).

Can a private home be used as an office?

Theoretically, yes, this possibility exists. But from the lawyers’ point of view it is not recommended to use a private address for commercial purposes. It is better to give preference to commercial real estate, for the following reason:

all information about the company in Britain is publicly available to all. Accordingly, the legal address of the firm will also be listed there. This can get to the point that the residential house will come unwanted visitors, and the mail will be overflowing with business correspondence, which, on your reasoning is rather impractical and brings a lot of dissatisfaction. 

How do I get permission to use my living quarters as an office for a British company?

If you do decide to opt for a private residence, you will now learn what it will take. A homeowner who plans to register his personal address as an official British company address must first get permission from the housing authority. Without this, there is definitely no way you will be able to register a company. For this purpose, you must apply to your local council by means of a request sent to the head of the housing authority, providing the following information:

  • What the future company will do (business line, business plan, etc.).
  • Whether remodeling of the house or apartment will be planned or done.
  • What vehicles will be used in the business operations.
  • The hours of operation of the future company, the level of noise expected.

It is strongly discouraged to start any business under this address without official permission from the head of the housing association. Each application to the head of the housing authority will be considered on an individual basis. If part of the apartment is converted to commercial status, these changes will result in additional fees.

As you yourself understand, an office in a private home is not a very prestigious thing, because potential investors are more likely to cooperate with companies whose offices are located in a prestigious business center than with one that is based in an ordinary apartment building.

Of course, the official legal address in a non-residential premises several times raises the status of the company in the eyes of potential partners, investors and customers (they are also consumers), as well as, very much strengthens the credibility of the company.

Separating work from personal life also plays a big role. After all, it is difficult for any entrepreneur to focus on corporate matters in the home environment. This happens because of the stress in business and personal life, and if with the office and stress there you can rest at home, and similarly you can clear your head of problems with your other half, children or parents by actively working in the workplace.  This factor (office and home in one) is bound to have a negative impact on the further development of the business and active work of the businessman, so this is another reason not to do so.

Is it possible to change the legal address of a British company?

If you decide to change your registered address for certain reasons, this possibility is provided for. However, the new address must still only be within the United Kingdom. All such changes must be notified to the Registrar’s Office. The register is updated within 24 hours, so the new address of a UK firm will appear in the public domain quite quickly. Care should also be taken to ensure that all corporate documents are promptly moved to the new office.

Can I get an address without being in the United Kingdom?

If you live outside the UK but want to set up your business there, it’s also realistic. You may have several options. The first option is to set up a virtual office. A lot of services can help you in this, they can offer you several options: creating a mailing address (if you want they can provide a mailing address that coincides with the legal address of your company, if the company registration was carried out by that service), providing a secretary (landline phone number, answering the phone in English, which is logical, incoming messages will be forwarded to the email specified by the client), corporate e-mail address). In special case, services that provide these services can set up your phone line so that a call to a British line can be forwarded to a 

European line. Of course, all these services are paid and are mostly paid monthly. 

So, there is no need to be afraid of such a requirement as having a legal address, because your problem is solved by a very large number of options, with different situations. So if you live in the United Kingdom, abroad, you will not have any difficulties in this, it is all simple. If you want to create a business, then do not be afraid and take the risk, although creating your personal business and the UK are very different things. The United Kingdom government not only encourages you to set up a business, no matter where you were born or live, what kind of person you are and things like that, but it also encourages you to be successful.

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